Source Yoga Data Protection Policy and Privacy Notice
Last updated: 30 October 2018

Cookies and IP addresses Collected by this Website
We may store information about you using cookies (files which are sent by us to your computer or other access device) which we can access when you visit our site in future. We may also collect your device’s IP address as part of the basic functioning of this website. We do this to allow the website to function properly and to collect anonymous information about how this website is used, through Google Analytics.
If you wish to stop or control the use of cookies on your browser, please refer to your browser’s settings for cookies. More information on how to do that can be found on the website – All About Cookies (https://www.aboutcookies.org/how-to-control-cookies/) and on the Information Commissioner’s website (https://ico.org.uk/for-the-public/online/cookies/)
Please note that by deleting our cookies or disabling future cookies you may not be able to access certain areas or features of our site.
Personal Data Collected at the Time of Booking a Source Yoga Class
A certain amount of personal data is collected by Source Yoga at the time of booking. This is for the purposes of meeting Insurance Company criteria as well as for your health and safety at yoga. Health information is also used to tailor sessions to suit your individual needs.
All information gathered by Source Yoga either on paper or through the online booking process (Bookwhen – https://bookwhen.com/sourceyoga ) is treated as confidential and will not be shared with a third party other than those listed in the Bookwhen privacy policy. If you grant permission, it is kept securely in the Bookwhen online booking system
(see their Privacy policy https://bookwhen.com/privacy ), and only viewed by Cathy Ibbotson and the teacher of the class or service which you have booked.
You may update or correct your account information and email preferences at any time by logging in to your Bookwhen account and changing your account and profile settings.

Subscription payments via Bookwhen
Stripe (https://www.stripe.com) allow Bookwhen to take subscription payments from you (if you’re a paying customer). Bookwhen share your email address with them so that you receive invoice and refund notifications.
Profitwell (https://www.profitwell.com) helps Bookwhen track failing subscription payments to ensure your service isn’t interrupted, this also requires an email address.

Information (email addresses) submitted by paper form are added to the online Mailchimp email system and then stored securely in a locked filing cabinet accessible only by Teachers. There is an opt-in for this on the paper form, and you are able to request that your information is not stored online. In which case your details will not be added to the booking system and your paper form will be kept securely by Source Yoga, for the time determined by the Insurance Company.
My Insurance Company request that I keep a record of my customer’s data and registrations for seven years after your last class with me.
If you wish to alter any of your data, review how it is used or wish to request its return to you, please contact Cathy Ibbotson on cathy@source yoga.org.uk or Tel: 07704 437415
You may, of course, decline to submit personally identifiable information to Source Yoga, in which case Source Yoga may not be able to provide certain services to you.

How I use your Contact Information
When booking either online, or on paper, you will be asked to sign a disclaimer. In doing so you are agreeing to your email and phone number being used by Source Yoga to inform you of class changes, service updates directly relating to the service you have booked.
You may, of course, decline to submit your email and phone number to Source Yoga, which in some cases may mean that Source Yoga is not be able to provide certain services to you.
If you do not wish to submit your email, and therefore are unable to book online, you can book your class by contacting me on 07704 437415.

Source Yoga Mailing List
Direct marketing emails informing you of newsletters, class cancellations, new, future or alternative services that I am providing are sent through a secure permission-based email system called MailChimp (see their Privacy Policy at www.mailchimp.com). When you purchase a service from me you will be invited by email to join my MailChimp email list. You have the ability to Opt-In at this point, and subsequently subscription preferences may be changed by you at any time.
Phone Numbers

I may, from time to time, use your phone number to contact you about urgent class changes or to inform you if a waiting list place has become available. I will only do this if you have booked the class in question, or added yourself to the waiting list. If you do not wish me to contact you in this way, please inform me in person or by emailing cathy@source yoga.org.uk

Emergency Contact Information
Emergency Contact information is collected solely for use in an emergency, should Source Yoga need to contact your next of kin or give this information to the emergency services. This is the only information that would be shared with a third party, and only in the context of an emergency.

Notifying you of Changes to this Notice
If there is a change to Source Yoga privacy notices or how we use your data we shall contact you via email notice, written or hard copy notice, or through conspicuous posting of the notice on my social media channels and via the Booking System. I reserve the right to determine the form and means of providing notifications to you and you may have opted out of certain means of notification as described in this Privacy Notice.

Links to Other Web Sites
Source Yoga is not responsible for the practices employed by websites linked to or from Source Yoga, nor the information or content contained in them. Please remember that when you use a link to go from Source Yoga to another website, our Privacy Notice is no longer in effect. Your browsing and interaction on any other website, including those that have a link on our website, is subject to that website’s own rules and policies. Please read over those rules and policies before proceeding.

Changes to Our Privacy Notice
Source Yoga may update its Privacy Notice from time to time, and so you should review this Notice periodically. When we change the notice in a material way, we will update the ‘last modified’ date at the top of this Privacy Notice. Changes to this Privacy Notice are effective when they are posted on this page. If you have any questions about this Privacy Notice, the practices of this site, or your dealings with this website, please contact Cathy Ibbotson at cathy@source yoga.org.uk or 07704 437415.
If at any time you feel that there is an issue with the way Source Yoga handles your data then you can contact the ICO (Information Commissioner’s Office).
Your Rights
Data Protection Law means that you have extensive rights regarding the collection, storage and use of your data.
Under the GDPR (General Data Protection Regulation) you have the following rights as an individual regarding your data:
1. The right to be informed
2. The right of access
3. The right to rectification
4. The right to erasure
5. The right to restrict processing
6. The right to data portability
7. The right to object
8. Rights in relation to automated decision making and profiling

If you would like to find out more about these rights or if you would like to report a breach of them then you can contact the ICO (Information Commissioners Office)
https://ico.org.uk/for-organisations/guide-to-the-general-data-protection-regulation-gdpr/individual-rights/
or call their helpline on 0303 123 1113
Further contact details for the ICO can be found here: https://ico.org.uk/global/contact-us/helpline/